Apply for KMA Assistant Office Administrator Jobs in Mombasa, Kenya (2026). Explore latest Government jobs in Kenya. Deadline: 11 May 2026.
If you are searching for latest jobs in Kenya within administration and public service, this opportunity may suit your career goals. The Kenya Maritime Authority is currently hiring a qualified Assistant Office Administrator to support office operations in Mombasa.
Job Summary
The Kenya Maritime Authority (KMA) is inviting applications for the position of Assistant Office Administrator. This is a pensionable government role based in Mombasa with one vacancy available. The role focuses on office coordination, customer service, and administrative support. Applications must be submitted by 11 May 2026.
Job Title
Assistant Office Administrator
Organization
Kenya Maritime Authority (KMA)
Job Location
Mombasa, Kenya
Application Deadline
11 May 2026 (5:00 PM)
Duties and Responsibilities
The Assistant Office Administrator will ensure smooth day-to-day office operations and provide support to management and staff. Key duties include:
- Receiving and assisting visitors and clients in a professional manner
- Handling telephone calls, messages, and general enquiries
- Responding to customer questions and addressing complaints
- Ensuring the safety and proper handling of office records, equipment, and documents
- Maintaining confidentiality of sensitive office information
- Managing records of correspondence and tracking file movement
- Maintaining an updated file movement register
- Coordinating general administrative activities within the department
- Scheduling meetings, appointments, and maintaining calendars
- Organizing travel arrangements and itineraries for staff and management
- Supporting senior officers with routine correspondence and communication
- Managing petty cash for office-related expenses
- Monitoring proper record-keeping procedures
- Ensuring data security, accuracy, and integrity
- Performing additional administrative duties as assigned
Why Work Here
This position is ideal for individuals seeking Government jobs in Kenya or administrative roles in jobs in Mombasa. Benefits include:
- Pensionable employment offering long-term job security
- Opportunity to work in a structured government organization
- Exposure to professional administrative and office management practices
- Career development opportunities within public service
- A supportive and inclusive working environment
Requirements / Qualifications
To be considered for this role, applicants must meet the following requirements:
- Bachelor’s Degree in Secretarial Studies from a recognized institution
- Completion of a supervisory course lasting at least two (2) weeks
Applicants are encouraged to confirm they meet all the requirements before applying.
Salary & Benefits (Estimated Range)
While the exact salary is not provided, positions under Job Grade KMAG 8 typically offer:
- Estimated monthly salary: KES 70,000 – KES 110,000
- Pension scheme
- Medical benefits
- Paid leave and allowances
- Additional government employee benefits
How to Apply
Interested candidates must submit their applications online through the official recruitment portal: https://recruitment.kma.go.ke:6443/
Applicants should upload the following documents:
- Application letter
- Updated Curriculum Vitae (CV)
- Academic certificates
- National ID
- Testimonials and supporting documents
- Valid email address and phone contact
Ensure all required documents are uploaded correctly before submitting your application.
Important Notes
- Applications must be submitted online only
- Hard copy or email applications will not be accepted
- Incomplete applications may result in disqualification
- Canvassing in any form will lead to automatic disqualification
- The organization is an equal opportunity employer and encourages applications from all qualified individuals
- Successful candidates will be required to submit compliance certificates from:
- Kenya Revenue Authority (KRA)
- Credit Reference Bureau (CRB)
- Higher Education Loans Board (HELB)
- Directorate of Criminal Investigations (DCI)
- Only shortlisted candidates will be contacted
Disclaimer
This job listing is provided for informational purposes to assist job seekers looking for latest jobs in Kenya, Government jobs in Kenya, and jobs in Mombasa. Applicants are advised to verify all details and apply through the official recruitment portal. The recruiting organization is responsible for the final hiring process.
FAQs
1. What are the main duties of an Assistant Office Administrator?
The role involves handling office operations, managing records, assisting visitors, coordinating meetings, and supporting administrative functions.
2. What qualifications are required for this job?
Applicants must have a Bachelor’s Degree in Secretarial Studies and a supervisory course certificate.
3. Is this a government job?
Yes, this is a pensionable position within the Kenya Maritime Authority.
4. Where is the job located?
The position is based in Mombasa, Kenya.
5. How do I apply for this job?
Applications must be submitted online through the official recruitment portal before the deadline.